Development Associate

3 weeks ago
Job Type
Regular Part-Time
Evanston Public Library
Job Closing Date

Nature of Work/Essential Functions

*Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for the range.


Hours per week: 20

Schedule: Flexible within the hours of 9am to 5pm M-F (Occassional attendance at evening meetings/events required)



Evanston Public Library aims to be the heart of our diverse community by promoting the development of independent, self-confident and literate citizens, and providing equitable access to cultural, intellectual, technological, and informational resources. This part-time (20 hours per week) position reports to the Chief Development Officer and provides support to a growing development team. The Development Associate is responsible for general administrative support duties in the following areas:



  • Administers and maintains database with emphasis on grant activity, general data management needed for overall giving reports, mailing list production, and overall management of data entry for consistency and quality.
  • Supports overall grant activities, coordinates Library staff efforts to identify new grant opportunities, stewards existing grant relationships, manages reporting requirements, creates templates for funding priorities, and administers grant activity.
  • Supports communications and administration such as Board of Trustee meeting packet preparation, management of department reporting and summary, and management of the minutes for monthly board meetings.
  • Works with Library staff to identify and craft case statements for philanthropic support of Library priorities and maintains general case templates available for ongoing gift development work.
  • Provides support to other volunteer committees such as the Evanston Public Library Friends including reports, prospect tracking, correspondence and general stewardship requests.
  • Supports occasional donor and volunteer events.
  • Performs other duties as assigned.

Minimum Requirements


  • Must possess a high school diploma or GED and must possess two (2) or more years of administrative or clerical work experience.  Work experience in fundraising, development, or grant management is preferred.  Possession of a bachelor’s degree is preferred.
  • Knowledge, skills, and abilities in the following areas:
  • Strong communication and interpersonal skills.
  • Experience with professional fundraising or non-profit management experience, including working with Board members, donors and volunteers.
  • Experience with donor database management experience, ideally Blackbaud’s Raiser’s Edge.
  • Proficiency in Microsoft Office Suite and working knowledge of Google products.
  • Ability to manage projects and interpret and organize information with attention to detail in a flexible environment.
  • Strong research skills with ability to use databases such as Foundation Directory or other grant maker databases.
  • Flexibility, creativity, and the ability to maintain consistency with ongoing projects as new opportunities arise.



The ability to work in a primarily sedentary position, with the ability to occasionally use force to exert up to 20 pounds. The ability to lift, carry or otherwise move objects, books, materials, etc. using up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.


The employee is subject to inside environmental conditions: protection from weather conditions, but not necessarily from indoor temperature changes.


There are no environmental hazards associated with this classification.

Additional Information


This position reports to the Chief Development Officer and will work closely with the Development Associate, student intern(s) and volunteers. This team is part of Library Administration and collaborates often with all aspects of the Library including staff, volunteers and Board of Trustees. This is a friendly, collaborative and supportive environment that offers some flexibility in work hours.




Employee has regular and frequent contact with Library employees, other City employees, appointed officials, donors and potential donors, and the general public. This position is a highly visible and customer service oriented position that requires a professional appearance and demeanor at all times.


Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-448-8052 (TTY).


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed