Part-Time Office Assistant

2 weeks ago(1/8/2018 3:03 PM)
US-IL-Evanston
Job Type
Regular Part-Time
Department
Parks, Recreation & Community Service
Salary
$10.267/hour - $13.097/hour
Job Closing Date
1/22/2018

Nature of Work/Essential Functions

*Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.

 

Weekly Schedule: Friday 6 p.m.9 p.m., Saturday 1:30 p.m.-9:30 p.m., Sunday 1 p.m.-4 p.m.

 

Under the administrative direction of the Center Manager this position provides reception / clerical support which includes; but not limited to processing program registration and daily receipts, schedule facility rentals, mail distribution, answers incoming telephone calls, order and maintain offices supplies and equipment. Individuals assigned to this position will normally perform the routine and repetitive clerical duties independently and according to well-known procedures and practices, but will perform more complex assignments under close and frequent supervision. Employee in this position will be required to know basic principles of modern clerical practices. This position is part-time and works 14 hours/week.

 

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):

  • Under close direction, compiles data from varied sources and makes summary reports as required which may involve routine mathematical calculations and tabulations in accordance with established methods.
  • Maintains files; searches files and records for information as directed.
  • Maintains follow-up system on reports requiring action on a periodic basis.
  • Uses office machines such as desktop computer operating system, cash register, mailroom equipment, photocopier, and other standard office equipment.
  • Acts as a receptionist for the division.  Greets visitors and applicants, provides information within scope of knowledge or refers to appropriate individuals.
  • Sorts and distributes mail, replenishes office supplies, and maintains files.
  • Responds to telephone inquiries from the public and other City departments regarding programs, program registrations and calendar of events.

Minimum Requirements

 

  • Must possess a high school diploma, GED, or higher.
  • Must possess two (2) or more years of work experience in an office environment providing administrative support and customer service.
  • Knowledge, skills, and abilities in the following areas:

 

  • Ability to use a personal computer, software, typewriter, telephone equipment, fax machine, credit card machines, calculator, copiers, book keeping , and filing systems.
  • Ability to communicate, read and interpret manuals, safety instructions, professional and technical journals, legal documents, newspapers, and encyclopedias , and apply instruction and to provide written or verbal summary and narrative as required.
  • Ability to apply common sense understanding and carry out instructions furnished in written, oral, or diagrammatic form.
  • Ability to deal with problems involving several concrete variables in or from standardized situations.
  • Possession of basic mathematical skills (addition, subtraction, multiplication, division, percent, rate, ratio, decimals and fractions).
  • Ability to draw and interpret bar graphs; to perform arithmetic operation involving all American monetary units.
  • Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public.
  • Ability to greet and interact with the public in a professional and courteous manner.

PHYSICAL REQUIREMENTS OF WORK: 

The ability to work in a primarily sedentary position, with the ability to occasionally use force to exert up to 10 pounds. The ability to lift, carry or otherwise move objects, books, materials, etc. using up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

 

The employee is subject to inside environmental conditions: protection from weather conditions, but not necessarily from indoor temperature changes.

 

There are no environmental hazards associated with this classification.

 

 

Additional Information

SUPERVISION:

Work is performed under the general direction/supervision of the Center Manager/ and Program Coordinator and/or his/her designee. Assignments may vary from season to season and day to day. Assignments can be either verbal or written, with the employee determining proper procedure and work methods and is responsible for completing the work according to City work rules and safety regulations. Work is reviewed through ongoing observation, written and verbal communication, meetings and feedback from supervisors and other department employees. Guidance is provided through rules and regulations, policies and procedures, Unified Work Rules, Union Contract, Personnel Rules and OSHA. Work is evaluated at least annually for the safe and skilled operation of equipment, quality of tasks, adherence to work rules, and performance in accordance with this classification standard.

 

PUBLIC CONTACT:

The employee may need to respond to questions and complaints and provide general direction to the general public; the employee has regular contact with other City employees in order to share information and complete work assignments.

 

 

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact the Facilities Management Office at 847-866-2916 (voice) or 847-448-8052 (TTY).

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