Special Recreation Program Coordinator - Inclusion

Posted Date 3 weeks ago(1/29/2018 1:00 AM)
Job Type
Regular Full-Time
Parks, Recreation & Community Service
Job Closing Date

Nature of Work/Essential Functions

Under the direction of the Recreation Manager and/or designee, this position is primarily responsible for coordinating and implementing inclusion program services for the citizens of Evanston with disabilities at all city locations. Inclusion programs are designed to facilitate positive changes in individuals with disabilities and to enable them to enjoy health, well-being and an independent leisure lifestyle. The position is also responsible for planning, implementing and evaluating special recreation programs such as after school classes or trips/outings and leisure activities, provide training/education and support to department staff on inclusion issues and working with Special Recreation staff for community outreach. The position will include supervising employees and volunteers within the programs.


ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following)

  • Oversees and manages all phases of recreation program inclusion.
  • Coordinates and develops Inclusion and Special Recreation lesson plans for instructors, volunteers, and camp counselors. 
  • Assesses participants’ needs and abilities, through interviews with family members, caregivers and/or school staff, to recommend and coordinate placement in city-wide recreational programs with appropriate inclusion strategies.
  • Creates and implements behavior management programs as recommended by the ADA.
  • Suggests adaptations to activities and programs as recommended by the ADA.
  • Provides technical assistance/interpretation of the ADA and on-site support to city staff.
  • Provides in-service training of department staff in the area of ADA and inclusion.
  • Assists in preparing a variety of written materials including: disability information, medications policies that participants may be taking, communication systems and new practices and methods.
  • Recruits and manages appropriate staff and volunteers including assigning specific tasks and works hours.
  • Organizes and implements one-on-ones, small group meetings and presentations designed to enhance communication.
  • Ensures programs and services are well organized, meet their objective and are safe for all participants.
  • Reports any unsafe conditions to the Recreation Manager or to city’s 311.
  • Conducts regular surveys from participants in programs by collecting data on marketing segments, users and trends for special recreation.
  • Works to develop collaborative partnerships with any applicable external stakeholder organization, while working with internal staff in development and continued improvement or modification of all special recreation program offerings.
  • Responds timely and appropriately to questions or service requests from 311, customer phone calls, emails, questions, comments, and concerns. 
  • Assists in developing social media announcements, marketing brochures, flyers and promotions for special recreation programs.
  • Assists the Recreation Manager and other staff with developing, executing, implementing, and adhering to annual budget, strategic and operational plan for the department/center.
  • Assists in developing recommendations for improvements to department policies and procedures, as necessary.
  • Attends trainings and conferences to enhance personal development and gain more knowledge.
  • Attends department special events and other meetings as required.
  • Performs other duties as assigned or required.

Minimum Requirements

  • Must possess a Bachelor’s degree (B.S.) or higher in Therapeutic Recreation, Special Education or substantially similar area from an accredited college or university and must possess three (3) or more years of work experience with therapeutic recreation/inclusion.
  • Must possess a valid Certified Therapeutic Recreation Specialist (CTRS) through the National Council on Therapeutic Recreation Certification (NCTRC).
  • Must possess one (1) or more years of work experience in a supervisory capacity.
  • Must possess a valid driver’s license and a safe driving record.
  • Must possess current First Aid/CPR/AED certifications or be able to acquire and present active certifications as a condition of employment.
  • Knowledge, skills, and abilities in the following areas:
    • Considerable knowledge of the philosophy, principles and practices of therapeutic recreation and public recreation and community services programming.
    • Considerable knowledge of current trends in inclusion and disability awareness.
    • Strong working knowledge of principles, practices and methods of therapeutic recreation programming.
    • Experience with RecTrac recreation software is preferred.
    • Ability to communicate and deal positively and effectively with the general public, other staff, individual agencies, families, and individuals with special needs.
    • Ability to work a flexible schedule when needed, including evenings, weekends, and holidays.
    • Ability to meet deadlines and to multi-task effectively.
    • Strong customer service skills and teamwork orientation.
    • Considerable knowledge of and ability to use Internet search engines, word processing software, email, and Windows operating systems.
    • Ability to apply common sense understanding to carry out instructions provided in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.
    • Ability to prepare work assignments, research issues summaries, letters and memorandum and reports using prescribed format and conforming to all rules of punctuation, grammar, dictation and style.
    • Ability to give verbal direction to subordinates, communicate effectively with co-workers and supervisors.

Additional Information


Under the general direction of the Recreation Manager or designee, work is performed with independence. Works with other division and department staff at all levels, and with necessary resources in other departments and divisions. Work is assigned through specific projects assigned by the Recreation Manager or designee, and through general goals and objectives set by the Director and overall City management, providing research and analysis necessary to meet goals and objectives. The employee is responsible for planning, directing, coordinating and managing support, administrative services, and program activities. As well as provide support for budgeting, programming, personnel and information systems functions. In addition to the development and implementation of procedures for operating guidelines, supervises professional and clerical and custodial employees. Supervision is provided by the Recreation Manager or designee, and performance is reviewed through observation, completion of projects, status reports, conferences and meetings. Guidance is provided through the City Code, departmental policies, City operating practices and procedures, and other resources as applicable to the specific goals and this classification standard. Work is evaluated at least annually, with respect to managing staff, problem solving abilities, customer service, written and verbal communication skills, and performance in accordance with the classification standard.



The Recreation Program Coordinator has regular contact with the public, other departmental employees and supervisors.


Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-448-8052 (TTY).


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed