• Budget Coordinator

    Posted Date 3 weeks ago(11/26/2018 1:01 AM)
    Job Type
    Regular Full-Time
    City Manager's Office
    $72,172- $110,667.27/annually*
    Job Closing Date
  • Nature of Work/Essential Functions

    Under general direction of the Chief Financial Officer (CFO)/Treasurer, the Budget Coordinator manages the budget activities of the City through the creation of the annual budget and provision of monthly financial reports. The Budget Coordinator serves as a primary contact for other departments for most of the budget related matters. He/she works with staff and operating departments to ensure that financial policies and practices are followed in the development of annual budget document. The Budget Coordinator is required to attend City Council and the Administration and Public Works Committee for all budget related meetings. He/she may need to attend various neighborhood meetings, and meetings with other agencies as needed as a part of budget process.



    ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):


    • Coordinates and manages the preparation of the annual City budget, including both revenue and expenditure history analysis and future projections, working with all departments and all funds.
    • Assists in coordinating the Capital Improvement Program. Serves on the Capital Improvement Program team. Plans the funding for the program in keeping with City Council budget policy.
    • Assists in Tax Increment Financing District budgeting and financial management.
    • Participates as needed in the formulation and execution of the City’s financial policies.
    • Coordinates the formulation of financial analyses, reports, work programs, and informational summaries; interprets and summarizes such studies, including monthly/quarterly financial reports.
    • Works with other Managers to coordinate financial policies and procedures within overall City goals, objectives, policies and practices.
    • Attends night and weekend meetings as required.
    • Performs other finance/budget related duties as assigned.

    Minimum Requirements

    • Must possess a Bachelor’s degree in finance, accounting or substantially similar area of study from an accredited college or university. Possession of a Master’s degree in finance, accounting, business administration, public administration; or CPA is preferred.
    • Must possess four (4) or more years of work experience in government/municipal finance, including experience with the annual budget process. Work experience in municipal accounting and auditing is preferred.
    • Knowledge, skills, and abilities in the following areas:
      • Experience in budget and financial management and a thorough understanding of financial constraints faced by local governments.
      • Experience in organizations where participative management concepts and strong customer service prevail.
      • Demonstrated skill in sound problem-solving, communications, managerial, and budgetary skills.
      • Demonstrated excellence in communication skills, including written, verbal and listening, including public presentations.
      • Demonstrated skill in business software applications, including but not limited to word processing, spreadsheet, data base, and presentation software; ability to learn and be proficient with the City’s financial management and human resources software system.
      • Demonstrated knowledge of the principles and practices of governmental finance administration including accounting and budgeting.
      • Ability to multi-task, meet deadlines, and manage stressful situations.
      • Ability to work a flexible schedule, including attending evening and weekend meetings as required.
      • Ability to provide creative resolutions in budgeting and finance methods.
      • Ability to establish and maintain effective working relationships with a diverse group of City officials, staff, and citizens throughout the City and outside of the organization.
      • Ability to learn, understand, and apply federal and state statues and financial requirements, City ordinances, rules, regulations, and procedures.
      • Ability to read, understand and interpret statutes, rules, regulations, ordinances, policies and procedures, journals, newspapers, memos, letters, reports, legal documents, and financial documents.PHYSICAL REQUIREMENTS OF WORK:                       Work is primarily sedentary, occasionally using 10 pounds of force to lift, carry or otherwise move objects normally found in an office setting.The employee is subject to normal inside environmental conditions. 

    Additional Information



    The Budget Coordinator reports to the CFO/Treasurer. The employee must work independently, within the overall framework set by the CFO. The employee is responsible for prioritizing work tasks and for identifying and utilizing the appropriate resources to reach the desired goal.  Performance is reviewed through observation, completion of projects, status reports, conferences, and on-going communication with the CFO and other departmental managers.  Work is formally evaluated at least annually, with respect to budget/finance expertise, achievement of goals and objectives, problem-solving ability, analytic skills, communication skills, presentation skills and performance in accordance with this classification standard.




    The employee has regular and frequent contact with City employees, the City Council, and Evanston residents The Budget Coordinator may serve as the City’s official representative as appropriate at meetings, presentations and conferences.


    SELECTION METHOD             


    Structured Oral Interview                                                                                   

    Qualifications Assessment



    Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

    The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-448-8052 (TTY).



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